How to Create Meeting Rooms for your brand

In this article, we’ll walk you through the simple steps to create and customize a Meeting Room that fits your specific needs. From setting up your first room to leveraging advanced features, you’ll have everything you need to get started and make the most out of your virtual meetings.

Step 1: Login to BrainCert

Go to app.braincert.com, Log in to Your Existing Account. Select 'Explore Meeting Rooms'

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Step 2: Create Room

That directs to 'Rooms'. Then, Click 'Create Room' to start Making your Meeting Rooms.

Step 3: Customize your Meeting Rooms with Branding

Then Room Creation Page appears, To Insert your own organization logo then, Click 'Upload' 

To post your Company Favicon for your meeting rooms. Click 'Upload Favicon' 

Enter the presenter name who can host the meeting, type in the specified area.

Step 4: Upload and Customize Background Images

Then, Click 'Upload' to choose the desired avatar from your files. By click, 'Trash’ icon background image will deleted.

To Change the background image of your meeting rooms, select 'Standard' it pop up the given background images for your Choice.

By Selecting 'Custom' you can upload a background image from your files. Then Click 'Browse'

Step 5: Select Datacenter Region

To Select the 'Datacenter Region,' click the dropdown to view all regions. Choose the one closest to you; all your virtual Meeting Rooms sessions will be hosted in this region, regardless of learner's locations.

Step 6: Setup Personalized URLs & Vanity Domains

Personalized URLs are creating unique web addresses (URLs) that reflect your brand name or identity. A personalized URL might include your brand's name, making it easier for customers to remember and find.

Vanity domains in virtual meeting rooms are personalized web addresses for specific organizations or events. They replace standard URLs with unique names that reflect the company's branding or the meeting's nature.

For example, instead of a link like "platform.com/meeting12345," a vanity URL might look like "meet.yourcompany.com" or "yourcompany.com/meeting-name," making it more memorable and professional.

• Click the dropdown arrow. select 'vanity domains' as given and enter your room name after the '/p/' tag.

Step 7: Optimize Room Settings for Collaboration

• To Optimize the Room, By Enabling ‘One-on-One or Moderated Group Sessions’ Option avails,​the Instructor Controls the sessions, including granting learners access to the tools like the whiteboard, Screen Sharing and Other Devices.

• By enabling the ‘Corporate or Team Meetings’ option, attendees can manage their own audio and Video, Creating a collaborative environment similar to typical business meeting.

Step 8: Customize Room Layout Features

• To change the ‘Room Layout’, Enable ‘Whiteboard + audio/video + attendee list + chat’ option, it only appears Features you Selected.

• Select the ‘whiteboard + attendee list’ option, to enable these two Layout features for your Rooms.

• Choosing the ‘Whiteboard + attendee list + chat’ Option, to access these three Features for your meeting rooms.

Step 9: Configure Recording Settings

1. By Default, it shows the 'No Recording'. Enable 'Manual Recording' to record the webinar Manually.
2. Selecting the 'Auto Recording' it record the webinar automatically.

Step 10: Choose Recorded Video Layout

• To Change the ‘Recorded videos layout’, Click dropdown menu, Select the preferred view for your Recorded Video.

• Selecting the ‘Standard View’ displays the whiteboard, Videos and Chat With no icons.

• Selecting the ‘Enhanced View’ displays the Entire browser tab with all the icons.

Step 11: Set Room access and Save

To choose Room Type, Enable 'open' to allow all learners to join or select 'Password protected' to secure the room. Enter the Password in the designated box. Then, Click 'Save'

Finally, Your Meeting Rooms have been successfully created.

Step 12: Manage your Meeting Rooms

Go to 'Rooms' to view rooms you created. You can Copy the meeting link, edit or remove. To Start your meeting, click 'start meeting' 

• Copy Link: Under the topic labeled 'Link' in the table, click the 'Copy' button to copied the meeting link.
• Edit: Under the 'Options' Section after 'start meeting,' click the 'Edit' button to modify the created meeting rooms.
• Remove: Below the Options section, click the remove button after 'Edit'  to delete the Existing meeting rooms.

Step 13: Edit Meeting Room

Clicking the 'Edit' option in the above slide opens this page, allowing you to edit each section. After you made some changes then, click 'Save'.

Step 1: Upload Content for Meeting Rooms

Go to 'Content Library' and click 'Upload Content'.

Step 2: Upload Content

Click the 'Select files to upload' 

Supported File Types:

Step 3: Select Files to Upload

Tap the 'Select Files to Upload' icon or drag and drop, copy, and paste files. Choose your content from your computer (File Folder) or select other options to publish now. On the left side, there are various ways to upload content, including Google Drive, Dropbox, OneDrive, OneDrive Business, Facebook, Cloud Drive, Box, GitHub, and options to record audio or video.

Step 4: Add Title and Save Uploaded Content

After uploading the content, enter 'Title' of your content and click 'Save'

Step 5: Preview of Contents

Then, view the uploaded content and see the title you entered.

Step 6: Kickstart the Meeting

To use the uploaded content in your Live meeting rooms.

Navigate to 'Meetings' ,select your created room and click 'Start Meeting'.

Step 7: Present Uploaded Content 

Here's the a live BrainCert session looks like. At the left side bottom, Click '+' icon then element features pop ups. Select 'Document Tool', Presentation folder appears click 'Choose from your library' 

Step 8: Choose from Library

Uploaded content is displayed in the Meeting Rooms. That shows, Date and Size of the Content. Choose your preferred content to present.

Step 9: Manage and Customize Uploaded Content

The Content you uploaded appears in the 'Content Library' 

After the 'Options' topic below. Click 'More' dropdown to preview, Rename and Delete the content if you required.

Disabling the option under the 'status' topic removes content from the meeting rooms.

Next to the 'Content title' shows the Presenter Name, Uploaded Time, Size of Content, Views.

For Videos, Enable 'Autoplay' videos plays automatically and also type of content.

By Following these steps to Successfully created your Meeting Rooms secure and efficient has been easier.

To Know How to request 'Hostname & SSL Certificate' for your Meeting Rooms.

Refer this article: How to Request SSL Certificate for Meeting Rooms

We’re here to support you every step of the way. If you encounter any challenges or have questions, don’t hesitate to reach out to our support team. Let’s together to create a secure and productive meeting environment!