How to Set Up BrainCert Actions with Flowmattic

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12 mins read

Flowmattic allows you to automate BrainCert actions seamlessly with other apps. By setting up an action, you can decide what should happen in another tool whenever something occurs in BrainCert.

Follow this guide to set up Flowmattic triggers

In this guide, we’ll walk you through how to configure a BrainCert Action in Flowmattic. For this example, we’ll use the “User Created” action, meaning every time a new user is created in BrainCert, Flowmattic will perform the linked action (like adding the user’s details to Google Sheets).

Example Use Case

Whenever a new row is added in Google Sheets, Flowmattic will automatically enroll that user into a BrainCert course.

Flowmattic supports 13 different BrainCert actions to automate tasks like user creation, enrollments, and live class management.

#	Topics	Triggers
1	Create User	Creates a new user account in BrainCert.
2	Delete User	Deletes an existing user from the system.
3	Create Group	Creates a new user group in your BrainCert account.
4	Course Create	Adds a new course to your LMS.
5	Course Enrolled	Enrolls a user into a selected course
6	Course Unenrolled	Unenrolls a user from a course
7	Bundle Enroll	Enrolls a user in a course bundle
8	Bundle Unenrolled	Unenrolls a user from a course bundle
9	Test Enroll	Enrolls a user in a test
10	Test Unenrolled	Unenrolls a user from a test
11	Live Class Create	Creates a new live class in your LMS
12	Live Class Enroll	Enrolls a user into a live class
13	Live Class Unenrolled	Unenrolls a user from a live class

Part 1: Connect Flowmattic with BrainCert

Step 1: Open Flowmattic Dashboard

Go to Flowmattic Dashboard. Click on Flowmatic --> Connects and then click 'Connect Integration'.

Step 2: Select BrainCert

In the search field, type 'BrainCert' and click on the BrainCert logo.

Step 3: Enter API Key

Enter your 'BrainCert API Key' (found in your BrainCert account under API settings).

Step 4: Get API Key from BrainCert

Go to your BrainCert Dashboard → Global Settings → Extensions. Scroll to 'Flowmattic'. Toggle the button 'ON' and click 'Save'. Now, copy the 'API Key' from this field.

Step 5: Paste API Key in Flowmattic

Return to Flowmattic, paste the 'API key' into the BrainCert connection field, and click 'Save Connect'.

Step 6: Verify Connection

Once saved, BrainCert will appear under Active Connections in Flowmattic.

Part 2: Choose a Trigger App

Step 7: Create a New Automation

In Flowmattic, go to Automations → Click Create New Automation.

Click on the 'Webhooks by Flowmattic'

Step 8: Switch Trigger App to BrainCert

Click the Change button → Search for 'Google Sheet' → Select it. Pick a trigger event (e.g., New Or Updated Spreadsheet Row in Google Sheets).

Part 3: Add BrainCert Action

Step 9: Add Action Step

Click + Add Action → Search for BrainCert → Select it. You’ll see a list of supported BrainCert actions. Example: Create User.

Step 10: Configure BrainCert Action

Example (Google Sheets → Enroll User):

Name → Sheet Column A
Email → Sheet Column B
Course ID → Manually select from BrainCert

Depending on the action, you may need to provide additional details. Click 'Capture Response' → Once you see the response, click 'Continue'.

Step 11: Add Conditions

If needed, enable Conditional Execution to only run the action when specific conditions are met (e.g., only enroll if Payment Status = Success).
Click Save & Close.

Part 4: Test & Activate

Step 12: Run a Test

Add sample data in your Trigger app (e.g., add a row in Google Sheets). Check BrainCert → The user should be created/enrolled/assigned as per action. If the test succeeds → Click Save Automation → Switch it ON.

Your Flowmattic–BrainCert Action integration is now active.
From now on, whenever the trigger happens (e.g., form submission, order, or sheet update), BrainCert will automatically perform the selected action.

Notes & Recommendations

Ensure your API Key is active in BrainCert under Extensions.
Required fields must be mapped correctly; otherwise, the action will fail.
For testing, start with a dummy user before going live.
Use Conditions in Flowmattic if you only want BrainCert actions for specific cases (e.g., only enroll if payment = success).

You’ve now successfully set up a BrainCert Action in Flowmattic using the “User Created” event as an example. This automation helps you eliminate manual work by instantly updating your connected apps whenever new users are added to BrainCert.

From here, you can explore other BrainCert actions in Flowmattic, such as course enrollment, assessment completion, or certificate issuance, to create powerful automations tailored to your training needs.

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