How to Set Up BrainCert Action Events Using Pabbly Connect

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Automate your workflows and reduce manual work by integrating BrainCert with Pabbly Connect. This guide shows you how to automate workflows using Pabbly Connect by triggering actions from BrainCert events (like user enrollment, course completion, etc.) and pushing the data to a Google Sheet. This is useful for logging user activity, creating reports, or syncing data between platforms.

Example Use Cases

Automatically enroll learners into BrainCert courses when new rows are added in Google Sheets, perfect for form submissions or internal data updates.
Trigger personalized welcome emails through Mailchimp, Sendinblue, or similar platforms when a new user is created in BrainCert.
Update or create contacts in CRMs like HubSpot or Zoho whenever a user is added or enrolled in BrainCert, keeping your sales and support teams in sync.

BrainCert – Pabbly Actions List

Use these 13 available actions in Pabbly to automate tasks inside BrainCert, like user creation, enrollments, and live class management.

#	Topics	Triggers
1	Create User	Creates a new user account in BrainCert.
2	Delete User	Deletes an existing user from the system.
3	Create Group	Creates a new user group in your BrainCert account.
4	Course Create	Adds a new course to your LMS.
5	Course Enrolled	Enrolls a user into a selected course
6	Course Unenrolled	Unenrolls a user from a course
7	Bundle Enroll	Enrolls a user in a course bundle
8	Bundle Unenrolled	Unenrolls a user from a course bundle
9	Test Enroll	Enrolls a user in a test
10	Test Unenrolled	Unenrolls a user from a test
11	Live Class Create	Creates a new live class in your LMS
12	Live Class Enroll	Enrolls a user into a live class
13	Live Class Unenrolled	Unenrolls a user from a live class

Step 1: Create a New Workflow in Pabbly

Start by logging into your 'Pabbly Connect' account. Click on the 'Create Workflow' button in the top right.

Step 2: Name Your Workflow

Give your workflow a name like 'Create User,' and click 'Create' to proceed.

Step 3: Set Trigger App

In your new workflow, under the Trigger step, search for your required app as the Trigger App. Ex: Google Sheet

Choose your required app. Ex: New or Updated Spreadsheet Row” as the trigger event.

Pabbly will now generate a 'Webhook URL.'

Copy this URL; you’ll use it in your Google Sheet shortly.

Step 4: Install the Pabbly Extension

Open the Google Sheet that contains your trigger data (e.g., student records).

Go to the top menu and click Extensions → Add-ons → Get Add-ons.

Step 5: Install the Pabbly Webhooks Extension

Search for “Pabbly Connect Webhooks” and click Install.

Step 6: Open the Initial Setup Menu

Once installed, go to Extensions → Pabbly Connect Webhooks → Initial Setup.

Step 7: Configure Webhook Settings

In the Initial Setup popup:
- Paste the 'Webhook URL' you copied from Pabbly.
- Enter the name of the 'Last Trigger Column' (i.e., the column that completes the row and should trigger the webhook).
Click Send Test to push sample data to Pabbly.
Then click Submit to save your settings.

Step 8: Capture the Webhook Response in Pabbly

Next, in Pabbly Connect, click “Capture Webhook Response” and return to your Google Sheet to submit a test row.

Pabbly should now display the received data, confirming that the webhook connection is working.

Step 9: Add BrainCert as the Action App

Scroll down in your Pabbly workflow and click the “+” icon to add a new action step.

Search and select 'BrainCert' as your 'Action App.'
Choose an 'Action Event' for example, “Enroll User to Course," "Create User,” or any other available BrainCert action depending on your use case.
Click 'Connect' and authorize access to your BrainCert account.

Step 10: Enable Extension & Copy API

Go to your BrainCert dashboard, then navigate to 'Global Settings' → 'Extensions.' Scroll down to find the 'Pabbly' integration, switch the toggle ON, and click Save.

Next, copy the 'API key' displayed; you’ll need it to link BrainCert with Pabbly Connect.

Now, head back to Pabbly, paste the 'API key' in the given field, and click 'Save.'

Step 11: Map Data to BrainCert

You’ll see a set of BrainCert action fields. Use the dropdown menus to map data from the webhook response:

Map 'User Name' from a Google Sheets column
Map 'Email' from another column

Once all required fields are mapped, click 'Save & Send Test Request.'

Pabbly will send the test data to BrainCert.

If everything is set up correctly, Pabbly will send test data to BrainCert.

Step 12: Verify the Action in BrainCert

To confirm that the action executed successfully:

Log in to your BrainCert dashboard.
Go to People → Users.
Confirm that the user was successfully created or enrolled, based on your setup.

Step 13: Save and Test with Real Data

Click 'Save' in your Pabbly workflow to keep your automation.

Then test the entire flow using real entries in your Google Sheet to ensure everything works as expected.

You've successfully created a smart automation between Google Sheets and BrainCert using Pabbly Connect. Whether you're enrolling users, sending updates, or syncing data, this integration can save you hours of manual work.

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